Registry Graduate Intern Programme 2025–2027: Develop Your Career in Records and Archives Management with the NSF

Introduction

The National Skills Fund (NSF), operating under the Department of Higher Education and Training (DHET), is offering an exciting Registry Graduate Intern Programme for the period 2025–2027.

This programme is designed to equip graduates in Archives and Records Management with valuable, practical skills in document handling, information management, and public sector administration.

If you are passionate about organising, preserving, and managing records, this two-year internship could be the perfect stepping stone for your career.

Programme Overview

• Reference Number: NSF08/08/2025
• Position: Graduate Intern – Registry
• Directorate: Financial Management & Administration
• Contract Duration: Fixed 24 Months
• Location: Pretoria Head Office
• Stipend: R7 860.40 per month

Minimum Requirements

To qualify for this internship, applicants must meet the following criteria:

• Educational Qualification:
  • National Diploma or Bachelor’s Degree in Archives & Records Management
• Employment Status:
  • Must be unemployed
  • Must not have participated in any internship programme in the Public Service before
• Citizenship: South African citizen
• Additional Requirements:
  • Foreign qualifications must be assessed by the South African Qualifications Authority (SAQA)
  • Must be willing to undergo verification of qualifications, citizenship, and security vetting

About the Registry Internship

The Registry Graduate Internship is part of the broader Graduate and Work Integrated Learning (WIL) Programme for the 2025/2026 to 2026/2027 financial years.

Its purpose is to bridge the gap between academic learning and workplace application, ensuring that graduates gain relevant industry experience in the public sector.

As a Registry Intern, you will learn to:

• Maintain Records Systems: Ensure accurate and secure filing of physical and digital records.
• Archive Important Documents: Safely store and preserve official government records for long-term use.
• Manage Information Retrieval: Assist in locating and providing records for administrative and legal purposes.
• Implement Compliance Standards: Work within public sector guidelines for information management and record-keeping.
• Support Organisational Efficiency: Ensure smooth documentation workflows within the Directorate of Financial Management & Administration.

Equal Opportunity Commitment

The DHET is committed to equal opportunities and affirmative action employment.

This means:

• Representation of different races, genders, and disability groups is a priority.
• Persons living with disabilities are strongly encouraged to apply.

How to Apply

All applications must be submitted online via the official NSF application portal. Follow these steps:

Step 1: Visit the Application Website
Go to: http://z83.ngnscan.co.za/apply

Step 2: Complete the New Z83 Form

• Fill in all required fields accurately
• Sign electronically before submission
• Only completed and signed applications will be considered

Step 3: Upload Required Documents

• Comprehensive Curriculum Vitae (CV)
• Fully completed and signed Z83 form
• Certified copies of qualifications and ID will only be required from shortlisted candidates

Step 4: Specify Your Field of Study
Indicate clearly that you are applying for the Registry Graduate Internship.

Step 5: Separate Applications for Multiple Fields
If applying for more than one internship category, submit separate applications for each.

Closing Date

• Applications close on: 29 August 2025
• Late applications will not be accepted.

Important Notes for Applicants

• Only shortlisted candidates will be contacted.
• If you do not hear back within three months after the closing date, consider your application unsuccessful.
• It is the applicant’s responsibility to ensure all documents are submitted before the closing date.
• Applicants who previously participated in a public service internship will be disqualified.

Why Apply for the Registry Graduate Internship?

This internship offers more than just work experience – it is an opportunity to build a career in information and records management within South Africa’s public sector.

Key Benefits Include:

• Practical Training: Hands-on exposure to managing and preserving official government records.
• Professional Mentorship: Learn directly from experienced registry and records management specialists.
• Networking Opportunities: Build connections within the public sector that may benefit your career.
• Enhanced Employability: Gain experience that is highly valued in both public and private sectors.

Tips for a Strong Application

1. Tailor Your CV: Highlight relevant coursework, projects, or training in archives and records management.
2. Show Organisational Skills: Employers value accuracy and attention to detail in registry work.
3. Follow Instructions Carefully: Ensure all forms are completed properly and submitted on time.
4. Be Clear About Your Field: Clearly indicate that your application is for the Registry Internship.
5. Apply Early: Avoid last-minute submissions to prevent technical issues.

Frequently Asked Questions (FAQ)

Q1: Can I apply if I have a qualification in Library Science?
A: This internship is specifically for Archives & Records Management qualifications.

Q2: Do I need prior work experience?
A: No, but you must hold the required academic qualification.

Q3: Can foreign qualifications be accepted?
A: Yes, but they must be evaluated by SAQA before applying.

Q4: Will the NSF provide accommodation for interns?
A: No, interns are responsible for arranging their own accommodation.

Contact Information

• Mr M.S. Ramogayana – Tel: (012) 943 2923 / 083 418 2618
• Ms T.J. Moloto – Tel: 081 035 7725

Why Registry Skills Are in Demand

In today’s information-driven world, proper record-keeping is essential for transparency, accountability, and operational efficiency.

Professionals trained in records and archives management play a critical role in:

• Safeguarding sensitive documents
• Ensuring compliance with legislation
• Supporting legal and administrative processes

The skills gained during this internship will open career opportunities in:

• Government departments
• Corporate information management divisions
• Libraries and archives institutions
• Non-profit organisations handling sensitive records

Final Thoughts

The Registry Graduate Intern Programme 2025–2027 is a valuable opportunity for graduates to enter the workforce with strong practical experience in records and archives management.

With structured training, professional mentorship, and exposure to real-world administrative systems, this internship will help you develop the skills needed for a successful career.

If you meet the requirements and are passionate about the organised management of information, submit your application before 29 August 2025 and take your first step towards a fulfilling career in the public sector.